Recruitment fairs

A recruitment fair brings organisations with open roles together with people looking for their next opportunity.

There are two sides to organise: the organisations taking part and the people coming to meet them. Between them are registrations, vacancies, stands, schedules, interviews and everything that makes the day work.

Ready to run yours? Set up your organisation, invite the organisations exhibiting, and open registration. Talk to us about the first one and we will get it on.

Run a fair

Step one

Set up your organisation once

Start with the organisation behind your fairs. Add your name, branding and the people who will help run them. From there, each new fair starts with the same foundation.

  • Your organisation, your identity

    Set up your organisation with its own name, logo, colours and public space. These carry through to the fairs, tickets and badges you create.

  • Choose what you run

    Running recruitment fairs, conferences, or both? Choose the types of events that belong to your organisation and set them up as you need them.

  • Bring your team in

    Give your team the access they need to help run things. Keep organisation-level work with your admins and let event managers focus on the fairs themselves.

  • Create your public presence

    Your event pages bring together the information you add, from dates and vacancies to stands and speakers. As you build the fair, the public page keeps up with it.

  • Decide what you want to ask

    Add the questions you want people to answer when they get in touch. Keep the form simple or ask for more detail, depending on what you need.

  • Take payment when you need it

    If your fair has paid tickets, connect your payment account and collect registrations directly. Free events need nothing extra.

  • Invite the organisations hiring

    Send an invitation and they set up their own profile with their contact details, logo, website and a little about themselves. They can keep it up to date for every fair they take part in.

  • Let them add their roles

    Each organisation adds the roles they are bringing, including the details candidates need to know. They can keep roles private while they are still working on them.

  • Review people before they join

    People looking for work apply to join your organisation. You review their profiles and decide who is approved before their details are shared with participating organisations.

  • Find people by what they bring

    Profiles keep useful details such as experience, education, certifications and references together, so your team can search for people based on what you’re looking for.

  • Keep interest in one place

    A person can put themselves forward for a role, or your team can recommend them. Either way, the interest and what happens next stay together.

  • Build your network over time

    The organisations and people you approve stay with your organisation. When the next fair comes around, you are building on what you already have rather than starting again.

Step two

Bring both sides in

A fair starts well before the doors open. You invite the organisations taking part, they add their roles, and people looking for work apply to join. You stay in the middle, making sure the right people and organisations are ready to meet.

Step three

Build the day

This is where the fair starts to take shape. Choose the venue, lay out the floor, plan what happens throughout the day, and make sure everyone knows where they need to be.

  • Set the venue

    Add the venue and its rooms, including their size and location. Once it’s there, you can use it again for your next fair.

  • Lay out the floor

    Place the stands, give each organisation its spot and adjust the layout until it works. Once it’s ready, everyone sees the same plan.

  • Plan the programme

    Build the day around what needs to happen, from arrival and setup to sessions, interviews and everything in between. Give each part a time and a place, and set interview times so people can meet without waiting in a queue.

  • Make sessions for the right people

    Some sessions are for candidates, some for recruiters, some for the organisations taking part, and some for everyone. Each person sees the parts of the programme that are relevant to them.

  • Set up tickets

    Offer free or paid tickets, decide how many are available and when they go on sale. You can also include specific sessions with particular tickets.

  • Get people through the door

    Spread arrivals across the day, prepare badges for each audience and scan people in as they arrive. You have a live picture of who is there from the moment the doors open.

  • Check people in as they arrive

    Scan tickets at the door or let people check themselves in. Sessions can be checked in too, so you know who actually attended, not just who registered.

  • Set up interviews

    Choose when interviews can happen and how long they should be. Each hiring organisation has its stand, with a private room available when needed.

  • Let organisations choose who they want to meet

    Hiring organisations can pick from the people you have approved and invite them to an interview. Candidates can accept or decline, so both sides know where they stand.

  • Book ahead or on the day

    Interviews can be arranged before the fair or added during the day when a conversation leads somewhere. They all appear in the same schedule.

  • Keep track of what happens

    See which interviews are booked, confirmed, completed or missed. Record what came next, including offers and what happened to them.

  • See the day as it happens

    Keep an eye on arrivals, sessions, stands and interviews while there is still time to respond. If something is getting busy, you know before it becomes a problem.

  • Everyone sees what they need

    Recruiters see their organisation and interviews. Attendees see their programme and bookings. Your team has the full picture.

And that's it

Run the day

The fair is underway. People arrive, meet, attend sessions and have conversations that can turn into interviews. Your team can see what is happening without having to chase it down.

Run your next event on Slate

Tell us what your calendar looks like and we will have your workspace set up and branded in time for the next one.

Talk to us
  • Your own workspace, at your own address
  • Fairs and conferences on the same system
  • We set the first one up with you